Job Detail
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Offered Salary 1000
Job Description
United Hatzalah is the largest independent, non-profit, fully-volunteer emergency medical services organization that provides first response care in Israel within minutes of the initial call of distress.
Friends of United Hatzalah, a 501(c)(3) non-profit organization which supports the work of United Hatzalah of Israel, is seeking an Office Manager, reporting to the Director of Fundraising Operations.
This full-time position, based in New York City will be responsible for coordinating and organizing all aspects of office operations in our NYC headquarters, ensuring high levels of organizational efficiency, communication, and effectiveness in a fast-paced environment. The Office Manager will work closely with all departments and personnel to ensure the office is consistently running at optimum levels. The ideal candidate will be organized, proactive and personable; a self-starter with a passion for Israel and our lifesaving mission.
Principal duties and responsibilities include:
- Manage New York office space and oversee facilities operations
- Proactively manage accounts and relationships related to office and staff functionality, including but not limited to building management, insurance, telecommunications, supplies, technology, and corporate contracts
- Maintain office equipment and supplies, ensuring effective office operations by maintaining adequate stock at all times
- Responsible for procurement across various departments, sourcing products and services to support organizational programs and activities
- Monitor and maintain technology inventory (computers, laptops, etc.), liaising with IT department to coordinate response to IT issues
- Maintain office petty cash fund
- Coordinate office meetings and events
- Provide administrative and clerical support as needed
- Other duties as assigned
Qualifications:
Successful candidates will demonstrate the following:
- Bachelor’s degree with 3+ years’ experience in office management (nonprofit experience a plus)
- Exceptional at organization and project management
- Strong relationship-building and communication skills
- High degree of flexibility to adapt to evolving situations and needs
- Excellent time management and multitasking skills
- Ability to prioritize, with strong attention to detail, initiative, and follow-through
- Advanced computer skills, including MS Office and online platforms